Purchase orders, done properly
Create, send and track as many purchase orders as your business needs - with the suppliers, costs, destinations and lifecycle tracking to run purchasing like an operation, not a spreadsheet.
Start a PO from wherever the work starts
A PO can begin on the product page, the Products list, an order, a CSV, or a barcode scan at POS - with costs pre-filled from your catalog, instantly.
- Unlimited POs and suppliers. No PO caps, no SKU caps, no counters in the corner of the screen.
- Costs pre-filled. The product picker reads your catalog locally, so lines land with costs and lead times already in place.
- Per-line discounts and charges. Shipping and adjustment lines, per-line tax rates, and a running cost summary.
- Multi-destination POs. One PO can deliver to several locations, with per-line destinations and bulk move.
- Supplier SKUs on every line. Track your supplier part codes - a gap Shopify itself never filled.
- Multi-currency documents. Each PO carries its supplier currency; totals are never blended across currencies.
From draft to received, with nothing in between lost
POs move through an explicit lifecycle - draft, ordered, partially received, received, closed - and every step shows up where you work.
- Email POs as PDFs. Clean, professional documents sent straight to your supplier from the app.
- Incoming stock in Shopify. Mark a PO ordered and the incoming quantities appear on your Shopify product pages - before the boxes arrive.
- Payment tracking. Paid, unpaid and overdue states with bulk actions, so nothing slips past accounts.
- Attachments on the PO. Drop supplier invoices and files onto the PO where they belong.
- Expected-arrival countdowns. The PO list shows what is due, what is late, and what needs a nudge.
- Duplicate and amend. Reorder in one click, add lines to an already-ordered PO, or revert a pristine one to draft.
Or skip the PDF entirely
If your supplier sells on Shopify, connect them through Stockroom Network - the same PO you just built lands in their store as a real order, and their fulfillment moves it through received without anyone typing.
- POs arrive as orders. Lines matched through the supplier SKUs you already track; mismatches resolve once and are remembered.
- The return path is automatic. Their tracking and shipped quantities update your PO - ordered, partial, received.
- Their prices feed your costs. A connected supplier can publish a price list; changes arrive under your approval policy and never reprice a sent PO.
- Email still works. Suppliers who are not connected keep getting the same PDF and email they always have.
Try purchase orders free
Install Stockroom free from the Shopify App Store. No trials, no credit card.