Order it before you run out
Stockroom reads your own sales history and your suppliers' real lead times, then tells you what to order and the date you need to order it by. No spreadsheet, no gut feel, and nothing you cannot audit.
- Up to two years of sales history
- Order-by dates from real lead times
- Alerts to Slack and email
Levels calculated from what you actually sell
Stockroom builds a daily sales rate per item per location, then works reorder points back from it. Every number can be opened up and explained.
- Your history, not an average store. On install, Stockroom imports up to two years of your sales so seasonality and year-on-year comparisons have something to stand on.
- Stockout-aware velocity. Days when an item was out of stock do not count as days it did not sell. Ignoring that is how forecasts talk you out of restocking your best seller.
- Suggested levels you approve. Low stock, reorder point and max level are suggested per item and per location. They stay suggestions until you apply them - review one at a time, in bulk, or ignore items entirely.
- Show your working. An explain dialog decomposes every suggestion into sales rate, lead-time cover, safety stock and top-up. No black box, and nothing here is a machine-learning claim.
- Supplier constraints respected. Minimum order quantities and pack sizes lift and round the suggestion, so what you order is what the supplier will actually ship.
- Untracked items stay out. Items you do not track stock for never appear as out of stock or generate suggestions - a drop-ship variant should not read as an emergency forever.
A worklist with dates on it
Knowing an item is low is only half the answer. The other half is when the order has to leave.
- Order-by dates. Every line carries the date it runs low and the date you must order by, worked back from the supplier lead time you set, the lead time observed from your last deliveries, or your default.
- By supplier or by week. Group the plan by supplier to build one order, or by order-by week to see what has to leave now, this week, next week and later.
- Plan ahead. A horizon of 14, 30, 60 or 90 days pulls in items still above threshold that will cross it in that window - dimmed and unchecked until you decide.
- Open orders already counted. Quantities already on a draft or open PO are subtracted, and covered lines disappear from the plan. You never order the same thing twice.
- Narrow it down. Filter by supplier, tags, product type, sales activity, minimum line value or location, then sort by urgency, value or title.
- Draft POs in one click. Turn the checked lines into drafts, one per supplier - or one combined order per supplier when the lines span several locations.
Told, not discovered
The item you find out about from a customer is the expensive one.
- Out-of-stock alerts in near-realtime. To Slack or email, on rules you write - by tag, by vendor, by product type, per location.
- A daily attention feed. Home ranks what needs you worst-first: items out of stock with sales behind them, items running short with nothing incoming, overdue deliveries, overdue payments, stale drafts. Rows clear when the state resolves, never because you dismissed them.
- Projected shortfall. A report of everything crossing its reorder point within 7, 14, 30 or 60 days, and whether incoming stock arrives in time to cover it.
- Automate the rest. Shopify Flow triggers fire when an item goes out of stock, drops below low stock, crosses its reorder point or hits its overstock level - build whatever workflow you like on top.
Common questions
How long before the suggestions are any good?
Stockroom scans your sales history at install rather than waiting for new data, so suggestions usually exist within minutes. The more history your store has, the better they get - it reads up to two years.
Is this AI or machine learning?
No. It is explainable arithmetic on your own sales rate, lead time, safety stock and current position, and every suggestion can be opened up to show exactly how it was calculated.
Will it change my reorder points automatically?
Never. Suggestions sit next to your own values until you apply them. Your saved values always win, and you can exclude any item from suggestions entirely.
Where does the lead time come from?
The value you set on the supplier if you set one. Otherwise Stockroom observes it from your last five received orders for that item or supplier, and falls back to your account default. Every line shows which of the three it used.
Run it on your own catalog
Install Stockroom free from the Shopify App Store. No trials, no credit card.